Published: October 13, 2014  Updated: December 31, 2024

4 Biggest Challenges Facility Managers Face

Facility managers and maintenance professionals face myriad issues on a day-to-day basis. Some of these problems arise from simple, day-to-day operations, while others are a symptom of a much deeper illness. In this blog post, we will look at four of these big challenges that reliability supervisors need to overcome.

1. As a facility manager, you truly have your hands full, and anyone who has worked in the position knows how problems can wear on you over time. In your managerial role, you have so many responsibilities, everything from ensuring the facility and grounds under your domain are safe and functional to meet an array of federal and state regulations and compliance standards. Keeping all of these potential problems and tasks under control ranks up there as one of the toughest challenges a facility manager will face. Whether you are new to the reliability field or a hardened veteran, one way to stay on top of your duties is to incorporate the help of facility management software. Beyond helping you juggle and track the various issues that arise, FM software also helps with asset tracking, reporting, invoicing, document storage, issuing work orders, and inventory management. Computerized maintenance management systems (CMMS) really are pivotal for both preventative maintenance and proactive maintenance facility management approaches.
2. Another challenge FMs face is controlling costs. In a lot of companies, facility managers are viewed as a begrudging necessity; many owners do not realize that not only can your department save them money, but it can also help increase revenue. Of course, if you cannot control costs, then this is a moot point. Increasing the lifespan of equipment (such as boilers and HVAC systems) and properly tracking inventory and assets are two ways you can achieve this goal. Another often overlooked way you can control costs is through energy conservation. As machines get older, they become energy hogs if not properly cared for. These "electricity oinkers" can quickly increase your monthly energy costs by a whopping 20%. Take care of equipment so it (and your budget) doesn't get fat and bloated!
3. Of course, controlling costs becomes more difficult when you factor in our third challenge: dealing with aging inventory and grounds. As time passes and equipment and building structures age, they begin to wear out. This will eventually lead to breakdowns and issues with structural integrity. Preventative and proactive maintenance go a long way to prolong this, but inevitably, machinery will need to be replaced. Ditto with roofs and so forth. Proper budgeting and planning for these inevitabilities will help to soften the blow and keep them from draining corporate revenues.
4. Depending upon your niche in the reliability industry, staying on top of regulatory and compliance standards can be another tough challenge. Taking time to read leading industry blogs and ensuring that you (and your staff) set aside time and the budget for continuing education training is key. This can include attending workshops and seminars or even working toward online certifications. Stay informed and you won't have to worry about this particular challenge.