January 14, 2025

How To Improve Production Efficiency

All companies want to cut costs. One of the ways they do this comes directly from the production side. They look for how to improve production efficiency. This article will suggest seven ways to up that efficiency.

Key Benefits of Production Efficiency in Your Operations

1. The aforementioned reducing expenses lie near the top of the list. However, where do these costs originate? Labor. Maintenance. Parts. Cost of equipment. Resources.
• Let’s look at each of these in turn.
• Labor – As you’ll see later, training employees also leads to better efficiency. You’ll hire the best-skilled workers with experience. Or provide training for those who lack the necessary skills.
• Maintenance – Again, read on for more discussion, but proper maintenance extends asset life and reliability.
• Parts – Included in maintenance. Proper maintenance keeps inventory costs down since technicians use fewer parts.
• Cost of Equipment – Maintenance and trained employees affect this. More years of use means you don’t incur the costs of replacement.
• Resources – Having the correct quality materials that the equipment processes lower costs.
2. Better bottom line. With employee efforts at their peak, you have more opportunities for higher profit margins.
3. Loyalty – Not only with customers, but with employees. Workers see a well-run operation, they won’t look elsewhere.
4. Reputation – Word of mouth from employees and workers goes a long way toward company success.

Practical Tips for Enhancing Production Efficiency with CMMS Software

Improving Communication for Better Production Efficiency

Communications – It all starts with proper communication. Verbal, email, letters, text, body language, listening, and all other forms. You have to develop better interaction between all employees. From the CEO to the janitorial staff.

For the production side, foster communications between line workers. Between line workers and maintenance. Discuss operations. Conduct quality reviews and stay open to feedback.

The Role of Training in Optimizing Production Efficiency

Training – Even highly skilled and experienced workers need training on how a particular operation functions. If an employee requires new skills, provide opportunities for extra training.

Part of the training includes:

• Proper use of the machine. Review the section on how a reliable machine reduces costs. Equipment operators shouldn’t try to make the machine do more than the design allows. Nor should the worker try to make the machine do something different from its design.
• Operators should discuss with maintenance on what they can do for routine preventive maintenance.

Why Standardization Enhances Production Processes

Standardization – This might be part of training. A step-by-step routine for running the machine. It probably started with the design of the facility and the floor plan.

Constant Oversight – You look for inefficiencies, tie-ups, and slowdowns. You review each step of production. You look for ways to reduce waste.

Discover how streamlined maintenance processes can elevate production. Learn more.

Using CMMS Software for Preventative Maintenance Programs

Establish an effective preventive maintenance program – Follow the manufacturer’s and regulatory recommendations. Don’t neglect routine tasks to keep the machine at a baseline functionality.

A CMMS helps organize PMs. You create records of assets, inventory, and PMs. Through CMMS software, you improve upon the efficiency of your existing program. You schedule PMs to stabilize asset reliability.

With a CMMS, you can track equipment readings, access a history of PMs and repairs, and view work orders.

Remember the training mentioned earlier? With a quality system, you assign workers who have certain skills for specific assets.

How Inventory Management Supports Production Efficiency

Inventory Management – Assets need parts and supplies. You can trace efficiency back to various origins.

For example: Widget A needs Part X for a PM. A technician receives a work order with the attached inventory list that includes Part X. With an organized stock room, the technician knows the location of Part X.

Therefore, he gets to "wrench time" sooner. He exhibits efficiency, which puts you back to work sooner.

Building Vendor Relationships with CMMS Software

Communications, Part 2 – I mentioned that assets need parts. Maintenance purchases parts from vendors. Therefore, you need to establish a good relationship with the companies that provide your inventory. A CMMS can track on-time delivery percentages and note special deals for bulk orders.

If you hire outside companies for certain maintenance activities, you’ll want great communication with those associates. A CMMS can record contact information and costs for those companies.

For more information, read an article from Landrum.

(https://www.landrumhr.com/blog/improve-manufacturing-productivity)

Achieving Production Efficiency with CMMS Software from Mapcon

We strive for efficiency in nearly everything we do. Home projects. Cooking. Family vacations. Why shouldn’t you put in the time and effort to gain efficiency in the workplace?

Remember that efficiency does not always equate to effectiveness. If you completed a project by cutting corners, you spent less time on it. However, will you return for updates, repairs, or a complete redo later because of the shortcut?

That’s why you conduct quality reviews. You double-check and triple-check your work. You note comments in your CMMS for work orders to discuss with a supervisor.

The CMMS from Mapcon Technologies contains over forty years of development and over 100 years of experience from developers and trainers. 800-922-4336 gets you a free demonstration and a start on the road to improving your production efficiency.